Fort Collins Duplicate Players Club

Board Meeting Minutes

March 29, 2009

Present: Ron Alexander, Beth McGregor, Mark Spaeth, Liz Varra, Marge Webster,

John Worley

Player suspension

A player who had been suspended sent an e-mail to the Board asking that his suspension be reconsidered. The primary purpose of this meeting was to review the points made in the e-mail and to determine if the Board still felt that the suspension was warranted. After much discussion and careful consideration, the Board agreed that the 4 week suspension was appropriate.

Action item: John will send written reply to the player stating the Board’s position

New Club Manager

Dawn Foltz was approved as the new Club Manager. The Board was pleased with the smooth transition between Barb and Dawn and with Dawn’s status report/plans.

The Board approved a bonus of $90 for Barb to recognize the good job that she did the 1^st quarter. This is roughly ¼ of the $350 yearly bonus that was given to Barb the past two years.

Action item: Marge will provide check to John who will then give to Barb

The Board recognized that increased participation has also increased the workload of the manager--an increase in pay from $20 to $25/week was approved. The manager would continue to receive a free play each week and to receive $8/week when board set-up is required. An additional $5/week was approved if the manager is willing to accept responsibility for “set-up;” i.e., takedown of the round tables and setup of card tables and chairs. All club members are still expected to help with takedown (Club Manager has general responsibility to insure that supplies are put away, things are clean and that big tables are back in place). If we are able to find a new location that does not require table set-up, the extra $5 would no longer be applicable.

Action item: John to review pay with Dawn

Action item: Ron will ask Dawn in update/revise Club Manager duties

Treasurer

The Board feels that “Treasurer” should be added as a Board position which would be an addition to the elected officials stated in the Bylaws. An amendment to the Bylaws requires a majority vote of the club membership at its annual meeting. Marge volunteered to act as unofficial treasurer until the Bylaws are amended. She will be one of the names on the club’s account along with Dawn’s.

New Location

Finding a new location that is quieter and roomier is a high priority.

Action items: Mark, Marge and John will each follow up on possibilities

they have identified (Presbyterian Church, Retirement home, Moose

Lodge)

Zero Tolerance

The Board formally adopted Zero Tolerance.

Action items:

John: Provide laminated cards stating the policy for each table

Ron: Check on cost/availability of “smiley” cards that are used at Cheyenne

games

Directors: At start of each game, the director shall make an announcement that

There is ZERO TOLERANCE for unacceptable behavior and that the

director should be called whenever behavior is not consistent with the

guidelines

Board: Continue to discuss what additional announcements, if any, should be

made to insure that players understand the policy; e.g., examples of

commendable behavior, examples of behavior which will not be tolerated,

penalties for violation.

Acting Club Managers

In her status note, Dawn listed several Wednesdays that she will absent and noted that Marlene and John were possible fill-ins. The Board approved both of these as acting managers. It is Dawn’s choice as to who to use.

Slow play

John and Mark discussed some possibilities for keeping the game moving.

Action item: John and Mark to discuss slow-play penalty with other Wednesday

directors and make a proposal to the board

Partnerships desk

Not discussed. In her status note, Dawn said she was not in a good position to find partners for those requesting them.

Action item: Board members should think about how this might be handled